ICP Template Sample - Have You Established Your Internal Emergency Response Notification Procedures?

All employees and contractors are trained to immediately notify supervision when a potential emergency is discovered.

4.1.1 Notification Upon Discovering Potential Emergencies

Persons who discover a potential emergency are asked to provide the following information, at a minimum:

  1. Name.
  2. Type of Emergency (fire, medical, rescue, chemical, bomb threat, etc.).
  3. Number of injured persons (estimate if necessary).
  4. Location (building, floor, and room, if possible).
  5. Nature of Emergency (materials involved, severity of leak or injury, etc.).

Supervision contacts those internal ERT members that respond to the emergency and, when appropriate, outside responders ((your locality name here) Fire Department, (your locality name here) Police Department, ambulance or hospital service, etc.).

4.1.2 ERT Notification

  1. (YOUR ENTITY NAME HERE) supervision personnel have home and work phone numbers for all ERT members. ERT members carry beepers or portable radios. Upon receiving an emergency call, the Incident Commander will immediately notify all ERT team members via phones, radios, and/or beepers.
  2. After receiving this notification, all ERT members on site meet at the designated command post and await further instructions. Unless another command post is designated, ERT members will meet at the Hazwopper Equipment Office. The Incident Commander will relay the following information:
    1. Type of emergency (fire, medical, rescue, chemical).
    2. Number of injured persons.
    3. Specific location of emergency and command post (if established).
    4. Wind direction (if relevant and/or available).
    5. Precautions to be taken.
    6. Name of contact person at scene.
    7. Evacuation status.
    8. Status of outside agency response, if any.
    The ERT team will respond to the scene or command post and take appropriate action. The ERT will use portable radios on police frequency to communicate with each other. Communications between the Incident Commander and the ERT will be clear and concise. The ERT and the Incident Commander will remain in constant communication and will provide continuous updates to each other to efficiently coordinate the response effort. The Incident Commander will also remain in constant communication with police officers maintaining the security of the response area.
  3. Command Post Communications
    The emergency command post serves as a central point for ERT members to assemble, gather information, and decide strategy during emergency situations. This is especially important in a fire or chemical release situation where the Command Post must be in a safe location for response personnel. The Incident Commander will determine the location of the command post. Command post locations may change as the situation changes.
  4. Notification of Outside Responders
    For any emergency response that requires the assistance of an outside response organization (fire, police, ambulance), the Incident Commander must be notified. (YOUR ENTITY NAME HERE)’s emergency contact list is provided in Tables 4-1 (internal) and 4-2 (external). Procedures for notifying regulatory agencies are provided in Chapter 11. The Incident Commander will call the appropriate outside responders.
  5. Informing Employees, Contractors, and Visitors of Emergency
    If the Incident Commander determines that evacuation of one or more facility areas is warranted, he will initiate an evacuation as needed (described in more detail in Chapter 5). Intercom systems will be used to provide initial notification to many areas of the facility. Personnel in areas not served by intercom systems are informed to evacuate by alternate means. For example, if a building floor needs to be evacuated, emergency responders will walk door to door through the floor and order all persons to leave. If an entire building requires evacuation, supervision will set off the building fire alarm and emergency responders will walk area-by-area to confirm that everyone has left the building. Security will assist the ERT with area-by-area searches if the area to be searched is not located in the warm or hot zone (see Section 7). The notification will include the reason for the evacuation, the proper routes to take, and other necessary information. Notification is delivered first to the area of greatest threat and then to less threatened areas.

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